Delivering Part of Medicines Stock Management Solution for Ukraine’s National Healthcare System

The eStock system is a nationwide electronic platform for managing balances of medicines, medical devices, and supplementary products. It standardizes planning and approval processes, captures and aggregates procurement-related information from healthcare facilities, and enables decision-making at both regional and national levels. The number of healthcare institutions connected to the system has reached 663 and continues to grow.

A Trusted Choice for National Healthcare IT

Large volume of sensitive data handled by eStock requires extremely high standards for IT service providers engaged in its development. Sigma Software was entrusted with this responsibility after winning a highly competitive tender process.

The company’s well-thought-through proposal, combined with its proven track record in the healthcare domain, robust certification portfolio, and experience delivering large-scale IT systems, distinguished it from other bidders.

Designing, developing & supporting healthcare products since 2002, Sigma Software is constantly strengthening its offering in this industry, meeting new technology challenges, ensuring compliance with healthcare regulations like HIPAA, FDA, HHS, and DEA, and proving our commitment to quality receiving corresponding certifications, such as ISO 13485:2016, ISO 9001, and ISO/IEC 27001.

Working with world-renowned clients like AstraZeneca, Siemens Healthineers, CompuGroup Medical, and others, we strive to maintain the highest quality level they expect from their providers and demonstrate the safety and reliability of our software solutions.

From Discovery to Deployment

The development of the Accounting module for eStock began with thorough discovery, gathering feedback from all stakeholders and clarifying requirements – a critical step for building large-scale systems used by distributed users.

Sigma Software’s team then executed the full project cycle, including:

• Designing and developing a complete set of features to manage medicine receipt, movement, utilization, and destruction.
• Conducting high-load performance testing, ensuring the system can handle thousands of requests per second.
• Applying modern data protection best practices in line with information security standards.
• Integrating the module with the Diia Signature service for proven data validity.

The next stages will include the deployment of the new Accounting module, in particular through pilot implementation in selected regions and healthcare facilities. For patients – it will ensure continuous availability of medicines; for healthcare facilities – it will minimize the loss of medicines by way of reducing the number of rejects and surplus, for medical staff – the system will automate and facilitate the medicines stock management process; while for the whole healthcare system – it will provide a big picture and will help plan the procurement process better, getting more transparency and efficiency.

Moving Forward

The launch of the eStock Accounting module marks a significant step toward transforming Ukraine’s medical supply system. By combining cutting-edge software development, high security standards, and strong project management, Sigma Software has contributed to creating a more transparent, efficient, and patient-centered healthcare system.

Sigma Software continues its collaboration with the State Enterprise “Medical Procurement of Ukraine” to further enhance the eStock system and digitalize additional healthcare processes nationwide.

About Medical Procurement of Ukraine

The State Enterprise “Medical Procurement of Ukraine” (SE MPU) is the country’s centralized procurement agency in the healthcare sector. It ensures the full-cycle of supply – from procurement using state budget funds on behalf of the Ministry of Health of Ukraine to delivery of goods to hospitals, ensuring that patients across the country receive them free of charge.

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