Meetings Plus Mobile App Development Team

Restricted documents management in modern systems has one vulnerability – the system can no longer control who gets access to the document once it is printed out. Meetings Plus makes working with meeting-related documents inside Formpipe ECM systems as convenient as with printed versions, but in a far more secure way.

Working in package with any of Formpipe enterprise content management solutions (e.g. Platina or W3D3), the product simplifies all the activities related to arranging a meeting, preparing related documents, keeping meeting minutes, finalizing and distributing meeting protocols.

• Meeting’s secretary initiates the meeting through a Formpipe core ECM system, selects the day/time/place, drafts meeting’s agenda, and selects the committee or particular officials to be present at the meeting
• Participants receive invitations through Meetings app and via e-mail, can access the cases and attached documents to review the materials (highlight, comment them, or even share with other authorized experts)
• During the meeting, the secretary creates meeting’s protocol through Platina system listing the decisions taken
• Any citizen can use the app to check public information from the meeting protocol

The customer took a decision to introduce Meetings Plus to the portfolio in 2015. As we had been already running a Formpipe–dedicated development center for 7 years, the choice of development partner was obvious.

We set up a mobile application development team that delivered the first version of the product in only 4 months and then continued evolutionary development of the app. As of today, the team delivers 1-2 major releases per year with additional service packs and hotfixes issued between those major releases.

• The team follows an iterative and incremental development approach
• Product features are defined by Formpipe Product Owner in user stories format; the team further clarifies the requirements through grooming meetings, tech vision, and design assets discussions
• We use Azure DevOps to manage product backlog and track development pipeline
• Regular meetings include team internal daily meetings, weekly status meetings with the customer, demos, iteration planning sessions, and retrospectives
• Reporting includes regular weekly status reports and extended monthly status reports (highlighting project budget, achievements, current status, plans, etc.)